All Locations
South East
All Departments
Office Management
Contract Type
Permanent
Central Support Office
Company Name:
Central Support

About the Company

Hand Picked Hotels is a beautiful collection of 21 privately owned, luxury country houses and coastal retreats, each hand picked for their individuality. Architecturally distinctive and quintessentially British, every hotel boasts an extraordinary location, from Scotland to the Channel Islands, offering breath taking views, from vast countryside to expansive beaches, to lush woodlands. With every need taken care of, the team at each hotel ensures every guest has a magical experience, encouraging them to return time and time again.
 
Hand Picked Hotels was founded in 2001 by owner and Chairman, Julia Hands MBE. Whilst each hotel is individual, every property fulfils the company values of family, individuality, community and care, ensuring a hand picked experience for every guest and employee.
 
We are currently recruiting for an Executive Assistant to the CEO of Hand Picked Hotels.

The Executive Assistant to the CEO has a pivotal role in supporting the CEO in various aspects of his/her professional and personal responsibilities. The role has a high level of discretion, time and prioritization management, organisational skills, whilst handling a wide range of tasks and responsibilities efficiently. The EA to the CEO provides full executive support to the CEO in diary management, administration, communication, office management
related to the CEO’s office, travel arrangements and meeting preparation and working on specific projects and research as required.
This is a full-time role working 40 hours per week, Monday – Friday 9am to 5.30pm based at our central office in Sevenoaks in Kent.

About the Role

 
•As Executive Assistant to the CEO you will be responsible for managing and maintaining the CEO’s diary and ensuring that the CEO is fully prepared for all meetings and engagements with relevant briefing notes. Ensures that follow-ups and actions are coordinated and implemented as per the agreed deadlines, liaising with all stakeholders.
•Manage CEO’s travel, balancing cost and time efficiency as well as processing expenses.
•Conduct regular diary meetings with the CEO to discuss upcoming engagements and invitations and all other requests for the CEO’s time. Responding to invites and making necessary arrangements.
•Work on delegated projects and research as directed to support the CEO on their meeting preparation.
•Schedule meetings between the CEO and their direct reports and other stakeholders, according to the CEO’s priorities. 
•Maintain and organise the CEO’s schedule, prioritising between events, appointments, travel and meetings, ensuring a seamless workflow. 
•Act as a gatekeeper for the CEO, filtering general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contacts as appropriate. Draft emails/correspondence/etc on behalf of the CEO where appropriate. 
•Manage and effective electronic and paper-based filing and retrieval system to enable accurate and up to date information to be accessed quickly and easily.
•Maintain confidentiality at all times. Recognise sensitive matters, ensuring they are handled appropriately and consistently.
 
About you:
•To be considered for this role, you must have current Executive Assistant experience at board or C-minus 1 level.
•Have strong technical skills with a good knowledge of Excel, Word and Outlook.
•It is vital you are exceptionally organised and are able to prioritise and juggle a busy workload and multiple areas of responsibility.
•You have a clear, approachable, and friendly communication style and strong customer service orientation.
•Can demonstrate excellent analytical, problem-solving judgement and decision-making skills.
•Excellent communication skills both written and verbal.
•Enthusiasm and the drive to implement projects whilst overcoming obstacles.
•Able to prioritise with excellent organisational skills.
•Pride yourself on building strong internal and external relationships.
•You must be able to travel to the hotels and attend off site business meetings as required; own transport is essential.
•Be motivated to learn continuously about the Hotel business and be an ambassador for Hand Picked Hotels.
 

Company Benefits

Our Benefits include:
  • A competitive salary package based on experience.
  • This is a Full-Time role based on 40 hours per week Monday to Friday.
  • Life assurance scheme.
  • Employee Assistance Program to support you with whatever life throws at you.
  • Company Sickness Scheme Benefit.
  • 29 days holiday per year including bank holidays, increasing to 33 days including bank holidays with length of service .Forward career progression, with access to our In House and external training programs, including apprenticeships up to level 7, which are all supported by our learning and development team.
  • £30 staff stays with Hand Picked Hotels per room Bed & Breakfast & 25% discount on all food & drink. Yes, it’s as good as it sounds! Annual loyalty awards (like afternoon teas and overnight stays),Online retail discount platform offering thousands of savings with high street retailers and restaurants as well as a health and well-being platform.
  • Opportunity to make lifelong friendships and be part of team that celebrates Diversity and Inclusion.
 
Hand Picked Hotels is an Equal Opportunities employer. Candidates must be eligible to live and work in the UK.

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