About the role:
•Provide full executive support to the Divisional MDs in diary management, administration, communication, document preparation, and coordination related to their work, travel arrangements, and meeting preparation
•Work on specific projects and research as required to support the Divisional MDs in their professional responsibilities
•Work closely with the EA to the Directors to jointly coordinate forward plans and productivity for the wider Executive Leadership team, including long term scheduling, diary optimisation etc.
•Manage and maintain the Divisional MD’s diaries and ensure that they are prepared for meetings and engagements with relevant briefing notes. Ensure that follow-ups and actions are coordinated and implemented as per the agreed deadlines, liaising with stakeholders.
•Manage the Divisional MD’s travel, balancing cost and time efficiency, as well as processing expenses.
•Conduct regular diary meetings with the Divisional MDs to discuss upcoming meetings and all other requests for their time. Respond to invites and make necessary arrangements.
•Work on delegated projects and research as directed to support the Divisional MDs in their meeting preparation, including coordination and gathering of information, summarising and creating impactful communications and presentations.
About you:
•Proven experience as a Personal Assistant in a business with a dispersed workforce and working for leaders with broad geographic operational accountability (i.e. Hospitality, retail, other field based organisation).
•Excellent organisational and time management skills with very strong attention to detail
•Strong communication and interpersonal skills, including ability to work collaboratively with the EA to the CEO with a focus on increasing productivity for the wider executive leadership team.
•Ability to maintain confidentiality and handle sensitive information.
•Proficiency in Microsoft Office Suite and other relevant software (especially Outlook, Teams, Word, PPT, Excel).Ability to create concise and impactful PPT presentations of particular importance.
•Proven ability to collect and coordinate information from varying sources efficiently and summarise for an executive level audience.
•Ability to work independently and as part of a team.
•Problem solver, with a “can-do” attitude, focused on driving efficiency and finding ways to make things better across the business.
•Flexible and adaptable to changing priorities and demands.
•The motivation to learn continuously about the Hotel business and be an ambassador for Hand Picked Hotels.